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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Manuscripts must be prepared in accordance with the "Uniform requirements for Manuscripts submitted to Biomedical Journals" developed by the International Committee of Medical Journal Editors (October 2006). Generally, the manuscript should be submitted in the form of separate files:

  1. Cover Letter
  2. Title Page
  3. Blinded manuscript (including abstract, main text, references and figure/video legends)
  4. Figure(s) (when appropriate)
  5. Table(s) (when appropriate)

Cover letter: It should include a brief explanation of the submission and its perceived value. Cover letters may be addressed to the Editor In Chief.

Title Page: This file should provide:

  • Full title of the paper—short, clear, and specific. Please use 1-2 article keywords in the title. Abbreviations and declarative statements should not be used in article titles

  • All authors’ full names, each followed by his/her highest academic degree(s) (e.g., MBChB, MMed, PhD)

  • Departmental and institutional affiliations for each author, including the city, state and country (use superscript numbers to identify each author with his/her corresponding affiliation).

  • The type of manuscript, the total number of pages, total number of photographs and word counts separately for abstract and for the text

  • Details of previous presentation(s). Details should include the name of the annual meeting, sponsoring society (if applicable), date, location, and presentation type (i.e., poster, plenary, etc.).

  • Source(s) of support in the form of grants, equipment, drugs, or all of these

  • Concise acknowledgment of contributors not listed as authors is welcome. Do not include Acknowledgements within the manuscript document.

  • Corresponding Author contact information including the name, address, and email address of the author responsible for correspondence, form(s) competition, and galley proof review.

  • Registration number in case of a clinical trial and where it is registered (name of the registry and its URL)

  • Conflicts of Interest of each author/ contributor.

Blinded manuscript file: The manuscript must not contain any mention of the authors' names or initials, the institution at which the study was done, or acknowledgements. Page headers or running titles can include the title but not the authors' names. Manuscripts not in compliance with The Journal's blinding policy will be returned to the corresponding author. The main text of the article, beginning from Abstract till References (including tables) should be in this file. Use rtf or doc files. Do not zip the files. Do not incorporate images into the file. The pages should be numbered consecutively, beginning with the first page of the blinded article file.

Images: Submit good quality color images. Each image should be less than 4 MB in size. The size of the image can be reduced by decreasing the actual height and width of the image (keep it up to 1800 x 1200 pixels, or 5-6 inches). Images can be submitted as JPEG files. Do not zip the files. Legends for the figures and images should be included at the end of the article file.

Referencing: Citation of references should be according to the Vancouver style. References in the body of text should be in chronological order and identified in brackets, e.g., WHO (1). The titles of journals should be abbreviated according to the style used in Index Medicus. Use the complete name of the journal for non-indexed journals. Avoid using abstracts as references. Information from manuscripts submitted but not accepted should be cited in the text as "unpublished observations" with written permission from the source. Avoid citing a "personal communication" unless it provides essential information not available from a public source, in which case the name of the person and date of the communication should be cited in parentheses in the text. References should be listed as follows:

  • Standard journal article (for up to six authors): Shukla N, Husain N, Agarwal GG, Husain M. Utility of cysticercus fasciolaris antigen in Dot ELISA for the diagnosis of neurocysticercosis. Indian J Med Sci 2008;62:222-7.

  • Standard journal article (for more than six authors): List the first six contributors followed by et al.

  • Chapter in a book: Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995. pp. 465-78.


These are usually commissioned but authors are encouraged to contribute editorials on any topical issue. They should not exceed 1000 words. They will be peer reviewed.

Original articles

Such work must contribute further to well established knowledge. Original articles should not exceed 4000 words including text, figures, tables and references. The format should be as follows; Title, Abstract of not more than 200 words, introduction, materials and methods, results, discussions, conclusion, acknowledgements and not more than 25 references.

Case reports

Extremely rare clinical syndromes or presentations will be published under this category. They should not exceed 2500 words including tables, figures and references. Format should be as follows; Title, Summary of not more than 200 words, introduction, case report, discussion, acknowledgement, and not more than 10 references.

Review articles

This must be critical analyses of the subjects reviewed, giving a state of the art and a balanced view of all the issues, for instance controversies. Reviews should preferably be contributed by authorities and experts in the respective fields. Reviews should not exceed 6000 words including tables, figures and references. The format should be as follows; Title, descriptive summary of not more than 200 words, introduction and subheadings where necessary, results and conclusions, and not more than 40 references. 

Short Communications

This should possess all the elements of scientific communication as research papers but without a summary or other sub-headings. They should be no more than 1000 words and 10 references.

Letters to the Editor

Letters discussing a recent EAJNS article will have the best chance of acceptance. They should not exceed 600 words of text and 5 references. The text of letters should include the names, academic degrees, and primary institutional affiliations for all authors, and the e-mail address for the corresponding author.

Conference Abstracts

Abstract for the Annual East African Association of Neurological Surgeons conference

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